The Meeting Planners has made arrangements with supplier of stand material for events. The supplier will be able to supply rental furniture, print for instance posters, banners and roll-up, stand construction and most other practical matters regarding attending an event.
The price of the stand includes floor space only. To request any additional structures, electricity, furniture and decorations or a proposal of a modular booth or for a design booth construction, please contact:
firstname.lastname@example.org and list the following:
- E-mail adress
- Refer to: EMCHD Congress, Scandic Copenhagen September 9, 2017
- Deadline for booth materials August 9, 2017
Then you will receive a unique login to costumize your own booth.
Exhibitors are also free to bring additional decoration materials and booth furniture themselves.
Whilst every attempt has been made to ensure that all the events of the congress detailed in the programme will take place as scheduled, the Organising Committee reserves the prerogative to amend the programme as necessary.
General rules for decorations, signs, etc
No items may be stapled, nailed, screwed, taped, et., to the walls, floor or ceiling.
As a general rule, decorations, signs, and the like may only be placed on floor stands located a minimum of 50 cm from the walls.
The venue, the organizing committee and The Meeting Planners cannot be held responsible for situations in which the customer's wishes with regard to decoration materials, stage structures and the like cannot be accommodated, or are rejected in connection with setting up, if these fail to adhere to the above guidelines or are otherwise appraised to comprise a risk of damage to the venue.
Sponsors & Exhibition
The conference will be held at Scandic Copenhagen and the venue offers excellent opportunities for exhibition from the 9th to 12th of September. The exhibition area is situated right next to the registration area. Delegates need to pass through the exhibition area to get to the plenary hall and sessions. This allows for plenty of interaction with delegates.
It will be a great opportunity for your organization to present the latest industrial innovations to an audience who would benefit from your participation at this meeting. We offer several possibilities to promote and display your products and services.
Sponsorship benefits and offers
Kindly contact the congress agency for more details.
All exhibitors will be published on the website. Exhibition Set up: September 9th from 18.00 - Break down: September 12th after lunch.
Please note that the venue has VERY limited space to store goods (and it is not in a locked room), so after you have stup your exhibition booth, please move empty boxes ect. from the hotel until you need them again.
The organizing committee reserves all rights to re-arrange the exhibition area if necessary and takes no responsibility for any inconvenience this may cause.
Should the sponsor or exhibitor cancel (after sponsoragreement has been confirmed and accepted), the following will apply: No refunds will be processed unless sponsorship agreement or exhibition space has been re-sold.
Please note that only delegates and exhibitors signed up for the symposium will be permitted access to the venue.
Baginserts (Main Sponsor: Up to 2 bag inserts. Gold/Silver/Remote Sponsors: 1 bag insert) to be distributed in the conference bags must be delivered to the venue no later than September 7th, 2017.
Please mark bag-insert shipment as follows:
Bag inserts / Company name XXXXXX
c/o Scandic Copenhagen, Trine Lund, EMCHD 8-12 Sept
Vester Soegade 6
1601 Copenhagen V, Denmark
Please clarify with The Meeting Planners if your company wishes to sponsor items such as pens, paper etc.
Please note that all orders to the meeting must be placed by July 10th, 2017. No delivery will be carried out before payment in full is made.
Official housing agent
Official housing agent for the meeting is The Meeting Planners. The meeting is not any way connected to any other housing agents. Please decline any contact from housing providers claiming to act on behalf of meeting or The Meeting Planners.