Official housing agent

Official housing agent for the meeting is The Meeting Planners. The meeting is not any way connected to any other housing agents. Please decline any contact from housing providers claiming to act on behalf of meeting or The Meeting Planners.

Onsite registration hours

Friday September 08th, 13:00 - 16:30 (if you are attending the City Hall reception, please pick up during this registration hour to pick up your name badge and entrance tickets to Tivoli)

Saturday September 09th, 08:00 - 14:30

Sunday September 10th, 07:30 - 18:00

Monday September 11th, 07:30 - 17:00

Tuesday September 12th, 07:30 - 16:00


Cancellation conditions

If made before June 1st 2017: The full amount will be refunded less an administration fee of DKK 280 plus credit card fee. If made after June 1st 2017: No refunds are made. The organizer or the congress agency cannot be held responsible for reimbursement of hotel bookings in case the conference is cancelled. Reimbursement will be settled after the meeting. All cancellations or changes must be send in writing to The Meeting Planners.
The organizer or the congress agency cannot be held responsible for reimbursement of hotel bookings or the conference dinner in case if the conference is cancelled.

If you have submitted an abstract and the abstract is declined you will be reimbursed for the prepaid conference fee, less charged charged by your bank or credit card provider.



Registration


The registration site also includes registration to:

Abstract submission for EMCHD (registration to the congress is mandatory)

Hotel booking, tours and social events

C3G Satellite Meeting on Friday, September 8th

Group exercises in the afternoon during Teaching Day on Saturday, September 9th (Fully booked)


Academic Fee * Before July 1st After July 1st

EMCHD meeting

DKK 4,425

DKK 5,500

C3G Meeting and EMCHD meeting

DKK 5,425

DKK 6,500

C3G Meeting

DKK 1,000

DKK 1,000

Master Student and PhD Student Before July 1st After July 1st

EMCHD meeting

DKK 3,000

DKK 3,750

C3G Meeting and EMCHD meeting

DKK 4,000

DKK 4,750

C3G Meeting

DKK 1,000

DKK 1,000

Corporate registration fee ** Before July 1st After July 1st

EMCHD meeting

DKK 3,500

DKK 3,500

C3G Meeting and EMCHD meeting

DKK 5,000

DKK 5,000

C3G Meeting

DKK 1,500

DKK 1,500

* Academic registration fee: extended to full-time employees of universities, university-affiliated hospitals, medical schools and governments.

** For exhibitors attending with a booth or as a sponsor. (Teaching day not included).

The registration fee includes lunch and coffee breaks during the conference, supported conference dinner, conference materials and Teaching Day.

Liability & insurance

The registration fees do not include the insurance of participants against personal accidents, sickness, and cancellations by any party, theft, loss or damage to personal possessions. Participants are advised to take out adequate personal insurance to cover travel, accommodation, cancellation and personal effects.

Information
For any questions concerning registration or accommodation, please contact our local congress agency:

The Meeting Planners ApS - Lyngby Hovedgade 44, 1 A - 2800 Kgs. Lyngby - Denmark
Phone: +45 6021 7420
E-mail: reg@meetingplanners.dk

Disclaimer
Whilst every attempt has been made to ensure that all the events of the detailed in the program will take place as scheduled, the Organising Committee or the congress agency reserves the prerogative to amend the program as necessary.


Payment

Full pre-payment of the registration fee must be made at the time of registration. In case of late registration, the fee must be paid before the start of the conference according to the conditions stated below. Payment may be made by either credit card or bank transfer.

Payment by Credit Card

To process your reservation we require you to complete the relevant credit card information on the online registration form. Your credit card will be charged for:
 Conference fee in DKK
 Credit card fee as assess by the various credit card companies.

Bank transfer

If you prefer to pay by bank transfer, an invoice will be forwarded upon completion of the online registration and payment must be made within 8 days of receiving the invoice. For bank transfers there is a transaction fee of DKK 50. Please specify Invoice Number on the transfer order (for all delegates if paid in one order). Danish delegates may also settle the invoice by EAN please remember to state the EAN number in the registration.

Contact our congress agency