Hotels Reservation
- Download hotel description here

We recommend to book your accommodation as soon as possible, due to high season in Copenhagen.
All hotels offered through the conference site are at the venue or within walking distance. A block reservation for participants.

Please book through the registration site and contact our congress agency by e-mail if you need extra nights or other room types than offered.

Official housing agent

Official housing agent for the meeting is The Meeting Planners. The meeting is not any way connected to any other housing agents. Please decline any contact from housing providers claiming to act on behalf of the meeting or The Meeting Planners.

Hotel Scandic Copenhagen **** (venue) - fully booked on September 7th. Please contact the congress agency if you wish to book a seperate hotel for the night of September 7th.

At Hotel Scandic Copenhagen hotel, all 18 floors has new, modern and inspiring interior. Copenhagen's attractions are right on your doorstep when you stay at Hotel Scandic Copenhagen hotel. Tivoli amusement park, Nyhavn and Stroeget shopping street are all within walking distance of the hotel. Includes sauna and fitness centre access.

Room rates pr. night incl. breakfast

Single room: DKK 1,395
Double standard room for single use: DKK 1,595
Double standard room: DKK 1,795
Jr. suite for single use: DKK 1,995
Jr. suite for double use: DKK 2,195

Comfort Hotel Vesterbro***+ (250 m from venue) - only standard rooms on September 7th for night

Comfort Hotel Vesterbro has a prime location in Copenhagen's cool Vesterbro district, just 500 metres from Copenhagen Central Station. The city's many bars, restaurants and shops are just a stone's throw from the hotel. Organic coffee and WiFi are free of charge.

Room rates pr. night incl. breakfast

Small single room DKK 1,190 (fully booked)
Early bird rate: Double standard room for single use DKK 1,290 (fully booked)
Early bird rate: Double standard room DKK 1,390 (fully booked)

Double standard room for single use DKK 1,695
Double standard room DKK 1,795

Hotel Hebron*** (250 m from venue) - available from September 8th.

Hotel Hebron is a lovely three-star hotel in the heart of Copenhagen. The hotel is just a few minutes walk from the congress venue and Tivoli, "Strøget" and the Central Station, from where there are only 12 min. by train to the airport.

Room rates pr. night incl. breakfast

Single room: DKK 1,170
Double standard room for single use DKK: 1,270
Double standard room DKK: 1,370

CAB INN Scandinavia** (900 m from venue) - fully booked

CAB INN Scandinavia Hotel is located in the peaceful borough of Frederiksberg, close to the lakes and just a short walk from Town Hall Square, Strøget and Tivoli. Just around the corner, you will find the popular Forum concert venue and the Forum metro station. The hotel has a large carpark so you don’t have to worry about your car.

Room rates pr. night incl. breakfast

Single standard room DKK 635 - fully booked
Double standard room DKK 840 - fully booked

Cancellation conditions

If made before June 1st 2017: The full amount will be refunded less an administration fee of DKK 280 plus credit card fee. If made after June 1st 2017: No refunds are made. The organizer or the congress agency cannot be held responsible for reimbursement of hotel bookings in case the conference is cancelled. Reimbursement will be settled after the meeting. All cancellations or changes must be send in writing to The Meeting Planners.
The organizer or the congress agency cannot be held responsible for reimbursement of hotel bookings or the conference dinner in case if the conference is cancelled.


Full pre-payment of the registration fee must be made at the time of registration. In case of late registration, the fee must be paid before the start of the conference according to the conditions stated below. Payment may be made by either credit card or bank transfer.

Payment by Credit Card

To process your reservation we require you to complete the relevant credit card information on the online registration form. Your credit card will be charged for:
 Conference fee in DKK
 Credit card fee as assess by the various credit card companies.

Bank transfer

If you prefer to pay by bank transfer, an invoice will be forwarded upon completion of the online registration and payment must be made within 8 days of receiving the invoice. For bank transfers there is a transaction fee of DKK 50. Please specify Invoice Number on the transfer order (for all delegates if paid in one order). Danish delegates may also settle the invoice by EAN please remember to state the EAN number in the registration.

Contact our congress agency